CMS recording and webcasting control
Applies to: Pearl-2, Pearl Mini, Pearl Nexus, Pearl Nano.
Pearl device appears as an available recorder as soon as the device is registered with your CMS and records scheduled events, recurring events, and unscheduled ad hoc events for the CMS the Pearl is registered with. Connect multiple audio and video sources directly to Pearl device and record content from HD cameras, document cameras, HDMI output from computers, and even digital microscope cameras. Scheduled events start and end automatically. No manual intervention is required. After the event ends, recorded files automatically upload to the CMS. If the network connection or the CMS goes down during an event, it records locally on Pearl device and uploads automatically when network connectivity resumes. You can manually control recording and webcasting using the Admin panel. For EchoVideo, Kaltura, Opencast, Panopto, and YuJa events, you can also pause and resume the recording during an event (Kaltura and EchoVideo: firmware 4.24.6 or newer); see "Extend, pause, and resume CMS recordings and webcasts." Back up recordings are easily recovered using the Admin panel. Do not schedule recordings that are longer than the capacity of Pearl device to store the recording on it's local drive. Do not remove your storage device from the Pearl device during a recording.
Create ad hoc events using the Admin panel
You can create and start an ad hoc recording or webcast using the Admin panel or third-party control. Your Pearl device must be registered with your CMS to create ad hoc events; see "What each CMS needs to register a Pearl device." You must authenticate using your CMS login credentials before you can enter the ad hoc event details and start the event. Contact your CMS administrator if authentication fails and login is denied. For EchoVideo (Echo360) and Opencast, no CMS login is needed. For EchoVideo, see "Create ad hoc events with EchoVideo" in the EchoVideo (Echo360) CMS integration guide. User accounts must be defined on the CMS itself and not a subsidiary system such as an LMS.
Kaltura event details Table 64 Kaltura ad hoc event details
| Item | Description |
|---|---|
| Event owner | The event owner will be the email connected to your Kaltura account. |
| Full name | The full name associated with the Kaltura account. |
| Admin owner | Select a Kaltura user group from the drop down list. The groups listed here are groups that the event creator is a member of. Kaltura groups must be enabled from the Kaltura settings page. |
| Session title | Enter a unique name for the ad hoc event. If no name is entered, a default event consisting of the current date and time is applied. For example: 2019-07-04 13:22 |
| Description | Enter a description of the event. |
| Tags | Add Kaltura search tags separated by commas. For example: tag1, tag2, tag3. |
| Category | Add a Kaltura category. |
| Duration | Select the event duration in minutes from the drop down list or enter a value using your keyboard. Select a value from 5 to 240 minutes or enter a value using your keyboard. |
| Event type | Choose either VOD (Video on Demand), Live-stream, or VOD + Live-stream as the ad hoc event type. |
Panopto event details Table 65 Panopto ad hoc event details
| Item | Description |
|---|---|
| Session title | Enter a unique name for the ad hoc event. If no name is entered, a default event consisting of the current date and time is applied. For example: 2021-07-04 13:22 |
| Folder | Select the folder in Panopto where you want the recorded file to upload. Your Panopto MyFolder is the default folder. For ad hoc events, the Pearl device ignores a user's presets that are set in Panopto. As a result, ad hoc recordings automatically upload to the user's default folder as originally assigned by Panopto. |
| Duration | Select the event duration in minutes from the drop down list or enter a value using your keyboard. Select a value from 5 to 240 minutes or enter a value using your keyboard. |
| Event type | Choose either VOD or Live-stream as the ad hoc event type. |
Table 66 Opencast ad hoc event details
| Item | Description |
|---|---|
| Session title | Enter a unique name for the ad hoc event. If no name is entered, a default event consisting of the current date and time is applied. For example: 2021-07-04 13:22 |
| Duration | Select the event duration in minutes from the drop down list or enter a value using your keyboard. Select a value from 5 to 240 minutes or enter a value using your keyboard. |
| Subject | Provide a subject for the event. |
| Description | Enter a description for this Opencast event |
Create an ad hoc event using the Admin panel
- Log in to the Admin panel as admin
- From the Events menu, click Events. The Events page opens.
- Click Create new event. A pop-up window appears.
- For Kaltura: In the Event owner field, enter your Kaltura user ID as your CMS login credentials, then click Login. After you're authenticated, your user name appears in the Full name field and you can enter the ad hoc event details.
- For Panopto: Enter your Panopto CMS user name and password in the login window, then click Sign in. In the events details pop up, your user name appears in the Full name field and you can enter the ad hoc event details. If you get the login error that your account is not active, your CMS has blocked your account. If login to the CMS is denied, the account you entered may not exist or may not have access rights to create an ad hoc event using Pearl device. Contact your CMS administrator for CMS related login and account issues.
- Click Start event now when you're ready to start recording or Live-streaming. Or click Cancel. When you're done creating ad hoc events, it's good practice to log out of the CMS so that nobody can use your CMS account to create events using the Admin panel
Upload the local Panopto webcast recording
By default, the Pearl device always records a Panopto webcasting event locally and uploads that recording when the webcast ends. Once uploaded, the Panopto server uses the local recording from the Pearl device instead of the original webcast. You can disable this feature using the Admin panel. If an upload schedule is set, the webcast recording uploads during the scheduled upload time period Enable or disable uploading the local webcast recording using the Admin panel
- Log in to the Admin panel as admin
- From the Configuration menu, click CMS. The Content management system configuration page opens.
- Under Settings, check Upload the webcast recording and click Apply at the bottom of the page to always upload the local recording of webcasting events or uncheck Upload the webcast recording to disable the feature.
Recover channel backup recordings
Recordings automatically upload to the CMS platform after the event ends. If for some reason the recordings are not available in the CMS, administrators can manually download backup recordings for a channel on the Pearl device. Your Pearl device saves a local backup of recordings automatically in a round-robin fashion. When the record drive is full, new recordings overwrite the oldest ones. Pearl administrators and operators can use the Admin panel to manually download and delete channel recordings. Download recordings for a channel using the Admin panel
- Log in to the Admin panel as admin or operator
- From the Events menu, click the arrow icon beside the event to see which channels were included for that event.
- From the Channels menu, click Recording. The Recordings page for that channel opens with a list of recorded files.
- Click the name of the recording to download the file or select multiple files and click Download Selected. Delete recordings for a channel using the Admin panel To delete recordings for a channel, do one of the following:
- To delete a single recording, click the X icon to the right of a recording and click OK when prompted.
- To delete multiple recordings, check the check box beside the recordings you want to delete and click OK when prompted.
- To delete all recordings for the selected channel, click Delete Selected and click **OK **when prompted. The list may not update immediately. You can refresh the list by reloading the Recording page (for channels) or the recorder settings page (for recorders). Status and monitoring Pearl device lets you monitor audio and check the status of your channels, live streams, and recordings. A large capacity (256 GB or more recommended) storage is required to record CMS events. Do not remove any storage while files are uploading.
Device differences
Pearl Nano cannot start ad hoc events from the device display, except for Panopto events when the Upload destination is the Default Folder and Enable user-customizable ad hoc events is disabled on the CMS page of the Admin panel. Otherwise, ad hoc events on Pearl Nano are created using the Admin panel, on CMS platforms that support ad hoc events. For Kaltura, Opencast, and YuJa, Pearl Nano cannot create ad hoc events from the front screen at all.